Go to Booking+Billing / Reports / Utilisation / Service Category / by Group / by FTE.

They are also required to determine that the service is operating within the number of Commonwealth Government Approved Places for Child Care Benefit funding.įTE Utilisation details can easily be accessed and printed in Spike reports. Therefore, the FTE utilisation at that session would be ten plus the twenty other full time children, making a total of thirty (30) FTE children, as opposed to an Attendance number of forty (40) children.įTE Utilisation figures would be required to set the Fees for a Day or Session to meet the income requirements of the service budget. In FTE terms the twenty (20) half session children would be equal to ten (10) full time children. Where an OSHC service offers a half session in After School Care, there could be twenty (20) children who attend only the first half session, plus twenty (20) other children who attend for the full session.

FTE's are not necessarily the same number as Attendances.įor instance, when a service offers a half day or a half session optional booking at a reduced fee, the number of children attending may be significantly greater in the first half of the day or session than it is in the second half, and this impacts on the overall FTE utilisatiion. On other occasions you will be required to provide details of the Full Time Equivalent (FTE) Utilisation figures.įTE's relate to the number of Full Time Fees you bring in as income in a specified time frame, eg. Go to Booking+Billing / Reports / Utilisation / Service Category / by Purpose./ by Attendance. Go to Booking+Billing / Reports / Utilisation / Service Category / by Attendance. Go to Booking+Billing / Reports / Booking / Weekly Attendance Times. the Graphs referred to earlier in this Chapter plus the following reports.

You can easily display and print a number of reports that detail the attendances in your service, eg. The number of children who attend at any one time may not exceed the total number of Licensed (LDC) or Validated (OSHC) places.Īttendance Reports and Graphs are particularly useful in determining the number of staff that need to be in the centre to meet the Licensing or OSHC National Standards requirements for staff:child ratios, plus the space and equipment requirements relating to the total number of children present. There will be occasions when you will be asked to provide a Spike report detailing the number of 'Attendances' in your Service.Īttendances are the number of children you actually cared for in the service during a specified time frame eg. Time and Attendance reports eliminate the need for a separate timekeeping system by using the access data to provide information on the in and out movements of staff, thereby assisting with payroll and HR management for ultimate efficiency. Attendance vs Full Time Equivalent (FTE) Reports

Full time attendance